2013 Clarion Entry Requirements & FAQ

Eligibility

  • More than half of any entry must have been published, broadcasted, or
    implemented between Jan. 1 and Dec. 31, 2012
  • The competition is open to all: women and men, individuals and
    organizations, AWC members and nonmembers alike.
     
  • While students may enter any category, AWC now offers a specific student
    section (#117, 118, 119, 120), where students will be competing against students, not working professionals. 

Submission of Entries 

  • All entries should be submitted online and must
    have the following: 
    1. All entry materials described for the individual category
    2. Synopsis detailing:
      1. Rationale/purpose
      2. Goals
      3. Budget/cost (please indicate if budget is confidential)
      4. Timeline
      5. Audience
      6. Applicable research
      7. Evaluation with measurable results
    3. All additional entry materials described for the individual category. 
             
    4. A list of the uploaded files accompanying the entry.  Please note which
      entry requirement the uploaded file contains.
           
  • Entries that do not contain all required information as indicated by
    the individual category will be disqualified and entry fee will not be
    returned.  Make sure you test all links and documents before uploading them!
       
  • Label your files clearly so judges can easily determine which entry
    requirement the file represents.

 

Entry Fees & Deadlines

  • Early-bird rate (available until February 28, 2013)
    • $70 for AWC members
    • $90 for non-members
  • Regular rate (available from February 28 - March 31, 2013)
    • $85 for AWC members
    • $120 for non-members
  • Student Rate (available throughout the entire competition - for students only)
    • $30 for student members
    • $45 for student non-members
  • Multiple entries
    • 5% discount if you submit 5 or more entries
    • 10% discount if you submit 10 or more entries
    • 15% discount if you submit 15 or more entries

 

Entry Information

  • One Clarion Award is given in each category unless, in the opinion of the judge, no award is merited.   

  • Communications professionals will evaluate entries for substance, style, originality and achievement of objective.   

  • AWC reserves the right to move entries between categories.

 

FAQ

Q: Must I be an AWC member to enter?

A: No, the competition is open to all: women, men, individuals, organizations, AWC members, non-members, and students!


 

Q: When is the deadline for entries?

A: The early-bird deadline is Thursday, February 28, 2013. The final deadline is Sunday, March 31, 2013. Your entry must be completed and submitted by 11:59pm EST on these dates to be eligible for early bird pricing or to be eligible for judging.

 



Q: How do I pay for the entries?

A: You can submit a credit card payment online or mail a check to National Headquarters. Entries CAN NOT be submitted until payment is received. We accept Visa, MasterCard and American Express.

Send checks, with an entry form and a printed copy of the invoice screen shot , payable to The Association for Women in Communications, to the below address:

The Association for Women in Communications
Attn: Clarion Awards
3337 Duke Street Alexandria, VA 22314

 

Q: When will the winners be notified?

A: Winners and non-winners will be notified in July 2012.

 

Q: Can I submit the same entry into more than one category?

A: Yes. Sometimes a communications piece falls under the criteria of more than one of our 100+ categories. However you must submit an entry form, the entry materials specified by the individual category and payment, with each category submission.

 

Q: How many entries can I submit into one category?

A: As many as you like! But remember you will be competing against yourself. There is only one winner for each category, unless the judges conclude there is no winner for that category.


Q: What needs to be included with my entry?

A: Each entry should include the following:

• Entry form

• Entry fee (must be paid in full to submit entry)

• Synopsis 

• All additional entry materials described for the individual category. Entries that do not contain all required information as indicated by the individual category requirements will be disqualified and the entry fee will not be returned. Click here for the complete list of category requirements.

• A list of the uploaded files accompanying the entry. Please note which entry requirement the uploaded file contains.

 

Q: Why do you need to know the goals, budget and results?

A: This information gives the judges more background into the overall objective of the piece. If two entries are close in points, the achievement of objective could be the deciding factor for the winner. Plus, if the entry does not contain the required supporting documentation, it will lose 10 points on the scoring sheet.

 


Q: I’m not sure which category my piece would be best suited for. Can you help me figure out the best category for my piece?

A: We are happy to help. E-mail clarion@womcom.org, or call 703-370-7436, ext. 502, and we can do our best to make suggestions for your entry. Don’t worry, if you enter into the wrong category, it will not be disqualified. AWC reserves the right to move entries between categories.

 

Q: Can I see my entries’ comments and feedback from the judges?

A: Yes. The judges will score the entries online and the scores will be available to entrants.

 

Q: What is my Clarion Entry Number? Where do I get it?

A: A Clarion Entry Number is assigned to every entry once the entry form has been filled out and saved. You can find this number by clicking on the View Entries tab on the homepage.

 

Q: My entry is in Spanish, does it qualify?

A: Please provide an English translation. Though all of our judges are outstanding professional communicators, we cannot guarantee they speak any language other than English fluently.

 

Q: My entry submission requires me to upload a file that is larger than the file upload section allows. How do I submit it?

A: If the file you wish to upload exceeds the size allowed, please host your file on a third party website and link it to your entry using the URL provided by the third party site. We recommend (but make no guarantee for) the following third party sites:

• Vimeo (http://vimeo.com/)

• YouTube (www.youtube.com)

• Screencast (www.screencast.com)

If you still cannot upload your file using the third party hosting site, call the AWC National Office, Monday through Friday, 9am – 5pm EST at (703) 370-7436, ext. 502, or e-mail clarion@womcom.org.

 

Q : How do I delete an entry?

A : It is possible to delete an entry at any time before entering a payment or submitting the entry. In the entrant site, click on the 'View Entries' menu. All of your entries in the competition are displayed here. On the far right, the system displays a red 'X' for each entry. If you click it, the system will delete the entry.

Remember: An entry cannot be deleted if the entry has a payment associated with it or if it has already been submitted.

 

Q : Why does my entry indicate it is incomplete?

A: If you have not completed and submitted the entry, it will display an incomplete status. If you click on the red 'incomplete' link, the system will display a checklist for the entry. The checklist tells you which elements are missing. If the only element missing is the act of submitting the entry, you can and should click the 'submit' button. Once the entry is successfully submitted to judging, the entry list will display a status of 'complete'.